Suppose you wanted to digitize an article or a printed contract. You’ll spend hours retyping then correcting misprints. In several minutes, you’ll convert all the required material into digital format, employing a scanner (or a digital camera) and Optical Character Recognition software.

Solution for OCR

The exact mechanisms that allow humans to acknowledge objects are yet to be understood. Integrity, purposefulness, adaptableness (IPA) is the three fundamental principles. Scientists document these three principles.
These principles constitute the core of OCR, allowing it to duplicate natural or human-like recognition.

Let’s take a glance at how OCR recognizes text. First, the program analyzes the structure of the document image. It divides the page into elements like blocks of texts, tables, images, and lines divided into words then – into characters. The program compares them with a group of pattern images, once the characters singled out. It advances numerous hypotheses about what this character is. Based on these hypotheses, the program analyzes different variants of breaking of lines into words and words into aspects. After processing a vast number of probabilistic predictions, the program finally takes the choice, presenting you with the recognized text.

A perfect solution to convert text and pictures from your scanned PDF document into the editable Excel format. Converted documents look precisely just like the original – tables, columns, and graphics.

Behind OCR, technology lies:

We can convert the differing types of documents, like scanned paper documents, PDF files, or images captured by a camera into editable and searchable data with the help of the technology named OCR.

Imagine you’ve got a paper document – for instance, an article, brochure, or PDF contract your partner sent to you by email. A scanner isn’t enough to form this information available for editing, say in Microsoft Word. All a scanner can do is create a picture or a snapshot of the document that’s nothing quite a set of black and white or color dots, referred to as a raster image. To extract and repurpose data from scanned documents, camera images, or image-only PDFs, you would like OCR software that might single out letters on the model. Put them into words then – words into sentences, thus enabling you to access and edit the content of the first document.

Recognition of Image which captured be digital camera:

Images captured by a camera differ from scanned documents or image-only PDFs. They often have defects like distortion at the sides and dimmed light, making it difficult for many OCR applications to recognize the text correctly. The newest version of OCR supports adaptive recognition technology specifically designed for processing camera images. It offers a variety of features to enhance such images’ standards, providing you with the power to completely use your digital devices’ capabilities.

Way to use OCR Software:

Using OCR is unchallenging: the method generally consists of three stages: Open (Scan) the document, Recognize it then Save during a convenient format (DOC, RTF, XLS, PDF, HTML, TXT) or export data on to at least one among Office applications like Google Drive, CSV, Excel.

In the starting, there are the options to Sign up through Gmail and Google too. Here is the option of forgot password. We can recover the password as many times as we want.
The way this works is two ways.
First, the document, whether PDF, image, it will be scanned and will be downloaded automatically, without our permission.

Secondly, whether the document is in the image or PDF format
Will be scanned, and the result will show in the tabular and section form. Here we have three options to download the report, i.e., Google Drive, CSV, Excel format. Here the download of the document depends upon us whether we want to download the file or not. If we wish to, then we can download the file else we can skip this option of download.
Here are other beautiful features of this OCR is Area Scan. In the area scan, we can select the text portion to get data by scanning that specific portion of the document. Here we can choose the multiple or single part of the material. We can scan the barcode and signature, too, and can save in the proper document format.


With OCR, the recognized document looks a bit like the first. Advanced, powerful OCR software allows you to save lots of tons of your time and energy when creating, processing, and repurposing various documents. With OCR, you’ll scan paper documents for further editing and sharing with your colleagues and partners. You’ll extract quotes from books and magazines and use them for creating your course studies and papers without the necessity of retyping. With a camera and OCR, you’ll capture text outdoors from banners, posters, and timetables then use the obtained information for your purposes. Within the same way, you’ll capture data from paper documents and books – for instance, if there’s no scanner close at hand. Otherwise, you cannot use it. Additionally, you’ll use OCR software for creating searchable PDF archives.


The entire process of knowledge conversion from an original paper document, image, or PDF takes but a moment. Therefore the final recognized report looks a bit like the original!

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